How to Automatically Pre-Fill Google Forms for Multiple People (Without Copy-Pasting URLs)

Have you ever needed to pre-fill a Google Form for dozens of students, clients, or employees? Google Forms includes a “Get pre-filled link” option — but it only works for one set of answers at a time. For every new person, you have to manually create another link. That’s tedious and time-consuming. 😩

This guide shows you how to automate the process using either spreadsheet formulas or the Form Prefiller add-on.

💡 What Does “Pre-Filled” Mean in Google Forms?

A pre-filled Google Form link automatically fills certain fields before a user opens it. For example:

https://docs.google.com/forms/d/e/abc123/viewform?entry.123456=John&entry.7891011=001

When someone opens that URL, the form is already filled with John and 001. This is perfect for:

• Teachers creating individual student forms
• Businesses sending personalized feedback links
• Schools collecting parent consent forms
• HR or admin teams reusing one form for many people

🧩 Option 1: Manual or Spreadsheet Formula Method

If you’re comfortable editing URLs, you can replace field values dynamically in Google Sheets. Here’s an example formula:

= "https://docs.google.com/forms/d/e/.../viewform?entry.123456=" & A2 & "&entry.7891011=" & B2

This method works for small batches but has drawbacks:

• Breaks easily if you change question order or form structure
• Requires editing long URLs manually
• Not beginner-friendly for non-technical users

For anyone managing 30+ form recipients, there’s an easier, no-code solution.

⚙️ Option 2: Automate Everything with Form Prefiller

Form Prefiller is a free Google Forms add-on that automatically generates unique pre-filled links for every row in your spreadsheet — without touching a single formula.

Here’s how it works:

1. Open your Google Form.
2. Go to Extensions → Form Prefiller → Open Form Prefiller.
3. Upload a spreadsheet (CSV or Excel).
4. Match your columns to Form fields.
5. Click Generate Links to create pre-filled URLs instantly.
6. (Optional) Send those links directly via email in one click.

🎥 Watch a Quick Demo

See how it works in under a minute:

▶ Watch Form Prefiller Demo

🧠 When to Use It

• Automating classroom feedback forms
• Generating parent communication links
• Sending custom survey URLs to customers
• Reusing one Google Form for multiple respondents efficiently

💬 Feedback Welcome

If you try it, we’d love your thoughts. Feedback helps improve the add-on for everyone.

📝 Share Feedback

📈 In Short

The built-in “Get pre-filled link” feature in Google Forms is great for one-off use — but not when you have dozens or hundreds of entries. Form Prefiller automates this process, letting you generate and send all your personalized links in one go.

Try Form Prefiller for Free